This technique balances a narrow focus with frequent breaks, reducing mental strain and maintaining motivation. Constantly remind yourself that you only have limited time — 24 hours a day, about 30 days a month, and 365 days a year. Make what you do every minute count so you will not waste any time doing things that don’t matter. Structuring your time—even your free time—is proven to make you more motivated, focused, and ultimately, happier, because it gives you a direction and a purpose. If you still spend time paying bills by going to the bank, post office, writing and posting a cheque etc… see if each supplier can be set up on direct debit. Then you only need to spend a few minutes each month checking that the amounts going out are correct.
After narrowing down your Creating Your Time, assign specific amounts of time to each one. Consider hourly allowances on a daily and/or weekly basis. Similar to how you would assign “$150 a month for dining out” or “$50 a month for media subscriptions”, allocate “5 hours a week for exercise”or “1.5 hours a weekday for cooking”. Even more important than prioritization is ensuring you don’t lose sight of your goal. Getting Things Done® helps you identify the activities that are truly important to you and your ultimate life goals.
One platform for better teamwork
A calendar is good for so much more than just scheduling meetings. You can use your calendar for time blocking your focused work, keeping track of deadlines, and automatically adding locations to events. Clockwise also enables you to time block your calendar without preventing teammates from being able to schedule meetings with you. If a teammate schedules over your flexible meeting block, Clockwise will find another available slot on your calendar for the task. You can set it to find a slot in the same week or on the same day depending on your deadline or other preferences. Try to be comprehensive, but you don’t need to think of every possible task.
Plan and Planyway help you schedule tasks in the gaps between meetings. But Clockwise will suggest the best times to meet based on everyone’s preferences and the times that preserve the most Focus Time. For instance, you could use the Eisenhower Method or eat that frog. You might also look at your annual goals and ask yourself what you can do in the next week to increase your likelihood of achieving them. They are then slated to be accomplished on the second and third tabs, and finally scheduled and accomplished on the last tab.
Time blocking for teams
They’ll probably ask you to record everything you purchase for a week or month, diligently monitoring your spend. The thing is, delegating or outsourcing are real time-savers since it lessens your workload – which means you have more time to spend on more important tasks or doing less work. Either hand over responsibilities to team members who are qualified or hire an experienced freelancer. And, if you do decide to do in-house training, the initial investment will be worth-it in the end.
And, to make matters worse, that daily commute is getting longer. Add on-top the amount of time it takes getting ready and you can easily see how much time is wasted getting to and from work. Start by having a home for everything and making sure that items are put back where they belong. As the end of the day clean your workplace and create a document management system. The average American spends 2.5 days each year looking for misplaced items.